Exploring Leadership in Latin America Call for Proposals

GENERAL INFORMATION & REQUIREMENTS

If your proposal is accepted, each presenter must register for the conference. UP & ILA do not pay presenters honoraria, reimburse expenses (e.g., travel, lodging, or copying), or waive conference registration fees. All presenters, chairs, and commentators are required to register and pay published conference fees. Online conference registration will open in April 2016. Registration fees are available on the Registration page.

AFFILIATION LISTINGS

The names, titles, and affiliations (i.e. title, department, organization) of all scheduled presenters, co-authors, chairs, and commentators will be printed in the program. This information will be pulled directly from your profile, so please make sure your affiliation information in your profile is correct.

If you have trouble logging into your ILA profile, please contact ILA’s Membership Manager at +1 (202) 470-4818 or membership@ila-net.org.

SUBMIT YOUR PROPOSAL

The submission deadline for ALL submissions is April 1, 2016 at 11:59 PM EST. Online submission system
Please, contact 2016limacfp@ila-net.org for assistance woth the CFP

CONFIRM PRESENTERS

Proposals must have approval from all participants listed in the proposal prior to submission. It is the responsibility of the proposal submitter to adhere to this rule for all co-presenters.

FIELDS

The following fields appear in the online submission system.

• Title: In title case (capitalize nouns, pronouns, adjectives, verbs, adverbs, subordinate conjunctions, and any word that is more than four letters), 110 characters maximum, including spaces.
• Short Description: A brief description of the proposal, which will be used in the online and printed programs.
  - For Session Submissions, word limit = 100 words
  - For Individual Submissions, word limit = 50 words
• Detailed Abstract: An expanded explanation of your proposal that will be used to review the proposal and in the online program. 500-1000 words excluding references. Note: a detailed abstract is not required for paper submissions.
• References: (not required) If applicable to your submission, you may provide a list of references (up to 1,000 words) for the works/research cited in your detailed abstract. These should not be personal or professional references.
• Uploaded papers (only required if you choose paper presentation) are required at the time of submission, can be edited and re-uploaded before April 1, will be read as part of the review process, and must be submitted as a Word document. Note that uploaded files cannot exceed 10 MB.

PARTICIPANT ROLES

Please note that not all roles are available for all presentation formats. The CFP system will show you only those roles available for the presentation format you have selected.

Make sure you have the name, affiliation, email address, and phone number for each participant. The CFP system is linked to the database, you may search by last name to add a person to your submission. If they are not in the database, you can add them during the submission process; however, we ask you to look carefully to help us avoid creating duplicate records.

• Presenter: A contributor to the proposal/research who will attend and present at the conference.
• Co-author: A person who has contributed to the scholarly research/work behind the proposal but will NOT attend or present at the conference. This role should only be used if the proposal is scholarly in nature. For nonscholarly proposals, only participants attending and presenting at the conference should be listed.
• Chair: A person who acts as time guardian by starting and ending the session on time.
• Commentator: A person who draws meaningful connections between symposium presentations, provides useful feedback for presenters, and helps deepen the discussion. Commentators will review the abstracts and/or written papers prior to the conference, noting interesting aspects of each, drafting a few questions, and identifying the links between the papers/presentations. During the symposium, the commentator will share brief and constructive feedback, suggest areas for further exploration, note implications for the field, and offer themes or questions that bridge the papers/presentations. NOTE: Symposiums require both a chair and a commentator. To maximize participation and role effectiveness, one person may not play both roles, nor should presenters serve in either of those roles.
• Session Organizer: A person who has designed the session (panel, workshop, or symposium), organized the presenters, etc. and who acts as the main point of contact regarding the proposal. Note that session organizers are NOT listed in the online or printed program. Session organizers who are also session participants must be added as a presenter, chair, co-author, or commentator on the proposal.

INDIVIDUAL SUBMISSION FORMATS

Individual submissions are proposals that have not been submitted as part of a larger session.

The following proposal types are considered to be Individual Submissions:

Individual Presentation (to be grouped with 2-3 others into a session)

Presentations on topics and issues of interest, which may include explorations of best practices, model programs, case studies, theory building, research findings, pedagogy, etc. Individual presentations are grouped with two to three other accepted proposals to create a presentation session on a common topic. The program committee may change you to an interactive roundtable discussion or display poster if they cannot find other appropriate submissions to group you with. Submissions for an individual presentation must include a title, short description, and detailed abstract. Available participant roles are presenter and co-author. No papers are required for review purposes. Accepted proposals will have the opportunity to upload a paper or presentation material after scheduling is completed.

Paper Presentation (to be grouped with 2-3 others into a session)

Research or scholarship on leadership topics submitted with an accompanying complete paper. The program committee may change you to an interactive roundtable discussion or display poster if they cannot find other appropriate submissions to group you with. Submissions for a Paper Presentation must include a title, short description, and an uploaded paper at the time of submission. If you do not have a paper completed and ready at the time of submission, then choose individual presentation above. Available participant roles are presenter and co-author. Uploaded papers (only required if you choose paper presentation) are required at the time of submission, can be edited and re-uploaded before April 1, will be read as part of the review process, and must be submitted as a Word document. Note that uploaded files cannot exceed 10 MB.

NOTES AND TIPS FOR SUBMITTING

• Create your submission in a word-processing program first and save it. Cut and paste information into the online submission (CFP) system.
• The CFP system will timeout after 60 minutes if you stay on the same page. You can refresh your session by clicking on the timer on the gray header at the top of every page. Note: if you timeout of the session and have not finished submitting your proposal, you will have to start over. A proposal is not saved until it is completely submitted.
• Be sure to click on the “Accept and Continue” button at the bottom of each page until you reach the confirmation page. When a proposal is successfully submitted, the system will display a confirmation page and will send a confirmation message to the email address in your ILA profile.
• You can edit your proposal until the March 31 submission deadline. Log in to the CFP system with your ILA credentials, then click on “Submit or Edit a Proposal” on the Submitter Menu, and lastly click on the “edit” link next to the title of the proposal. In order to save all changes, click on the “Accept and Continue” button at the bottom of each page until you reach the confirmation page. If you exit the proposal before reaching the confirmation page, your edits will not be saved.
• Symposium Session submissions require that information for 2-4 presentations be included in the overall session. In order to do so, you will need to click on the “Add a Paper” button on the second page of the submission form. Note that this does not mean you are uploading a paper (which is not required for a symposium); “Paper” is the term the submission system uses to add on a presentation within a session.
• Only the Paper Presentation format requires a paper to be uploaded at the time of submission for review purposes; however, all accepted proposals, regardless of their format, will have an opportunity to upload papers, supporting documents, or presentation materials once scheduling is completed.

SESSION SUBMISSION FORMATS

Session submissions are proposals where the submitters have already grouped papers, presentations, or presenters together. The following proposal types are considered to be Session Submissions:

Panel Discussion

An informed discussion and/or debate on a topic by up to four people with contrasting or complementary points of view, moderated by a chairperson, with time reserved for audience participation, questions, and comments. Submissions for a Panel Discussion must include a Title, Short Description, and Detailed Abstract. Available participant roles are Chair (1 required) and Presenter (minimum of 2, max. of five).

Workshop

An interactive demonstration or experiential session rooted in participation and active learning. Only select the workshop format if half or more of the time will be spent on experiential learning and active audience participation focused on the development of new skills, techniques, or proficiencies. Include in your abstract the learning outcomes and an explanation of the interactive components. Submissions for a workshop must include a title, short description, and detailed abstract. Available participant role is presenter.

Symposium

A group of 2-4 presentations all related to a specific common subject. Presentation submissions inside the symposium must include a title, short description, and detailed abstract. The symposium as a whole must also have a title and short description; a detailed abstract is not required. No papers are required for the review process. Accepted submissions will have the opportunity to upload papers/presentation material once scheduling is completed. Available participant roles are chair (1 required), commentator (1 required), presenter (minimum of 2, maximum of 4) and co-author.